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Financial Reports and their Descriptions

 

SMART Financial Reports

The following is a list of financial reports, their titles, and their names in the system.

 

 

Activity:

Detailed Account Activity Listing

Detailed Account Activity Tracer

 

Contains all patient and insurance billing information including invoices, payments and credits.

Insurance Carriers on this report are listed alphabetically with the direct patient billing information at the end of the report.

 

 

Balance Due:

Report Name: Aged Patient Accounts

Title: Aging Summary Reports - Patient Accounts

The report contains the aged patient accounts information. It also contain unapplied credits, payments and the total balance due.

 

Balance Due Summary Report:

This report relates to Patient Balances only.

It provides information regarding the patient id, name, admit date, discharge date, balance due, credit balance, new balance, last paid amount and last paid date.

Report criteria can be set by Status or Program.

 

Patients Currently Above Specified Balance:

Criteria for this report is the “Specified Balance” and “Program”.

The report provides a list of the patients that are above a specific balance, their admit date, Balance Due, MSW Start, Take-home privileges, and payment plan amount.

 

 

Journal Summaries:

 

Payment Journal Summary

Contains payments within a certain specified date range.

It contains the Payment Journal Number and date, the type of payment and total amount of Journal Payment.

 

Receipts Journal Summary

(Title: Master Receipts Summary Report)

Contains payment and cash adjustment information for a specific date range. The report is sorted by Category and Payment type. The report identifies both carrier and patient payments. It also shows the Payment journal number, transaction date, the quantity of adjustments or payments, the unapplied balance and the transaction balance.

 

Receipts Journal Summary by Carrier

(Title: Master Receipts Summary Report by Carrier)

Contains payment information by carrier in date range. The report also includes all patient payments made in the specified date range.

 

Sales Journal Summary
(Title: Master Journal Summary Report)

Contains all sales and credit information within a specified date range.

Report Criteria can be set by Date Range, Program and Category

The reports are compiled by transaction date and service start date and service end date.

Current Sales is defined as services that are within the specified date range.

Realized This Period is defined as sales with a start date that is prior to the specified date range.

 

Deferred this Period is defined as sales with a start date and/or end date that is after the specified date range.


Sales Journal Summary with Period Information

(Title: Master Journal Summary Report with Service Period Information)

Contains sales and credit information within the specified date range and includes information or prior periods.

 

The report can be run for a specific program or all programs, grouped by Category or Program and for Prior Period 1 or Prior Period 2

The reports are compiled by transaction date and service start date and service end date.

Current Sales is defined as services that are within the specified date range.

Realized This Period is defined as sales with a start date that is prior to the specified date range.

Deferred this Period is defined as sales with a start date and/or end date that is after the specified date range.

Prior Period 1: Identifies sales and credit information with a transaction date within the specified date range and service and credit dates within the month prior to the specified date range.

Prior Period 2: In addition to Prior Period 1, identifies all sales and credits with a transaction date within the specified date range and service and/or credit date 2 or more months prior to the specified date range.

 

Adjustment Journal

 Report Criteria: Journal Number.

 The report gives the adjustments created on a specific Transaction Date.

 

Title: Adjustment Journal w/Service Period Info

Report Criteria: Journal Number, Period 1 or period 2

(Control # = Journal #)

 

The report gives the adjustment created on a Transaction Date.

Prior Period 1: Identifies adjustment information on a transaction date where the adjustment was applied to a service date within the month prior.

Prior Period 2: In addition to Prior Period 1, identifies all adjustments with a transaction date where the adjustment was applied service dates that are 2 or more months prior to theto 2 or more months prior.

 

 

Journals

Journals are printed during the end of day processing. They can be reprinted from Journals.

 

Reprint Adjustment Journal

Report Criteria: Journal Number

The report gives the adjustments created on a specific Transaction Date.

 

Reprint Adjustment Journal in Date Range

Report Criteria: Date Range

Report can also be run by program

The report gives the adjustments created within a specified date range.

 

Reprint Cash Receipts Journal

Report Criteria: Journal Number

The report gives the payments posted on a specific Transaction Date.

 

Reprint Cash Receipts Journal in Date Range

Report Criteria: Date Range

The report gives the payments posted within a specified date range.

 

Reprint Sales Journal

Report Criteria: Date Range

The report gives the sales generated within a certain transaction date range. This report can be run by program.

  

Sales Journal w/Service Period Info

Report Criteria: Journal Number, Period 1 or period 2

(Control # = Journal #)

The report gives the sales generated on a Transaction Date. 

Prior Period 1: Identifies sales generated on a transaction date where the sale transaction date and the service date are within the month prior.

Prior Period 2: In addition to Prior Period 1, identifies all sales with a transaction date where the sales generated within the transaction date requested are for dates of service that are two or more months prior to the requested date range.

 

Sales Journal in Date Range w/Service Period Info

Report Criteria: Date Range, Period 1 or period 2

(Control # = Journal #)

The report gives the sales generated on a Transaction Date.

Prior Period 1: Identifies sales generated on a transaction date where the sale transaction date and the service date are within the month prior to the requested date range.

Prior Period 2: In addition to Prior Period 1, identifies all sales with a transaction date where the sales generated are within the transaction date requested and are for dates of service that are two or more months prior to the requested date range.

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